Records Administration
Records Administration
Business, Management & Administration
Records Administration workers organize, retain, secure and dispose of organizational information according to policy and law.
What You Would Do
- Records Administration workers organize
- Retain
- Secure and dispose of organizational information according to policy and law
- Use the rules
- Systems
- Records and professional standards that apply to the role
The exact work depends on the organization, industry, function, customers and level of responsibility.
Types of Work You Could Explore
Classification — Explore classification. Learn the responsibilities, tools, procedures and qualifications used in this area.
Retention schedules — Explore retention schedules. Learn the responsibilities, tools, procedures and qualifications used in this area.
Digital repositories — Explore digital repositories. Learn the responsibilities, tools, procedures and qualifications used in this area.
Retrieval — Explore retrieval. Learn the responsibilities, tools, procedures and qualifications used in this area.
Legal holds — Explore legal holds. Learn the responsibilities, tools, procedures and qualifications used in this area.
Privacy — Explore privacy. Learn the responsibilities, tools, procedures and qualifications used in this area.
Archives — Explore archives. Learn the responsibilities, tools, procedures and qualifications used in this area.
Disposition — Explore disposition. Learn the responsibilities, tools, procedures and qualifications used in this area.
You do not have to choose a specialty before you begin. Job titles and specialty names vary among employers and training programs, and one job may include more than one type of work.
Who Might Like This Career
This career may appeal to you if you are interested in classification, retention schedules, digital repositories. It can be a good fit for people who enjoy careful problem solving, accurate work, learning how people, information, resources and results connect and seeing a clear result from their effort.
Where You Could Work
businesses, government agencies, healthcare, education, legal organizations and nonprofits.
Pay and Job Outlook
Median annual pay: $114,130 in May 2025 for administrative services managers, a related comparison occupation.
These are national U.S. figures for the occupation or comparison group named above, not a promised starting salary. Pay can vary considerably by location, experience, specialty, overtime, union agreement, employer, industry, role, experience, credentials and location. People starting the career commonly earn less than experienced workers; paid training programs may increase wages as skills grow.
U.S. Bureau of Labor Statistics career and pay information
Skills You Can Start Building
- Records Administration workers organize, retain, secure and dispose of organizational information according to policy and law
- Use the rules, systems, records and professional standards that apply to the role
- Organize work, priorities, people and information
- Analyze data, costs, risks and results before recommending action
- Communicate expectations and decisions clearly
- Improve processes while protecting quality and compliance
- Document commitments, decisions and follow-up accurately
How Records Administration Work Is Changing
Cloud platforms, workflow automation, collaboration tools, dashboards and people-management systems are changing business work.
AI may assist with analysis, scheduling, writing, recruiting and routine administration. Workers must verify outputs, protect confidential information, check for bias and remain accountable for decisions.
Business work increasingly uses digital systems, but organizations still depend on people to set goals, interpret circumstances, communicate decisions and take responsibility for results.
Education and Training
Preparation may include paid entry-level work, apprenticeship, a certificate, CTE, community college or a bachelor degree. Management roles commonly require related work experience in addition to education.
Career Pathways and Apprenticeship Availability
Typical pathway: Employer training and related paid experience are common; apprenticeship availability varies.
Records-administration apprenticeships and employer pathways may exist. Privacy, legal-hold and industry rules require specific training.
A Registered Apprenticeship follows an approved training plan and combines paid work, supervised learning, related instruction and progressive skill development. Some employers use the word apprenticeship for paid programs that are not registered. Ask the sponsor which type it is and what credential, wage progression and job it provides.
Licenses and Certifications
Most business roles are not licensed, but privacy, payroll, labor, procurement or industry rules may apply. Certifications can support development but do not replace experience or guarantee employment.
Look up licenses in your state
Career Pathways to Learn Records Administration and Gain Experience
Apprenticeship — Learn through real paid work with experienced workers who teach and guide you, supported by technical instruction and a structure for developing and measuring progress. Some apprenticeships are Registered Apprenticeships; others are not.
Entry-Level Jobs — Gain paid experience with tools, equipment, customer service, safety and workplace practices through beginning work in the field.
Youth Apprenticeship — Begin developing career skills through work while continuing high-school education where a suitable program is available.
Career and Technical Education CTE — Build applied skills through business, office administration, human resources, entrepreneurship, accounting, analytics or project-based programs.
Pre-Apprenticeship — Learn introductory skills, safety and workplace expectations while preparing for apprenticeship or employment. Verify that the program connects participants with real employers and does not charge tuition simply for possible access to an apprenticeship.
Co-op — Combine education with career-related work experience through a high school, CTE program, community college or other educational program.
Paid Work-Based Learning — Get paid to do real work for an employer while learning skills and gaining experience related to the career.
Employer or Professional Training — Learn the organization’s systems, policies, software and business methods, or prepare for a relevant professional credential.
From Learning to Experienced Work
Skills develop through practice and experience. People who are new to the work usually receive more instruction and supervision. As they demonstrate skill, judgment and reliability, they take on more difficult work, greater responsibility and more independent assignments.
A common progression: Learn → Practice → Gain Experience → Build Confidence → Take on More Responsibility → Work More Independently
Experienced workers may eventually supervise work or teach and guide newer workers, trainees and apprentices.
Where This Career Can Lead
With experience, you may deepen a specialty, lead projects, supervise teams, manage a function or operation, consult, or build a business. The next step depends on performance, experience, education and the organization.
Questions to Ask Before You Apply
- Is this a paid job from the beginning?
- Is it a Registered Apprenticeship, an employer-run apprenticeship, another training program or a regular job with training?
- What equipment and work will I learn, and who will teach me on the job?
- How does pay increase as I gain skills?
- Who provides the classes, and can I earn college credit or an industry credential?
- What tools, transportation, physical requirements, licenses, background checks or costs should I expect?
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Learning and Development
Explore opportunities
Search apprenticeships and programs on Apprenticeship.com
Explore Apprenticeship.com state apprenticeship guides
Learn more from official career resources